E-Mail Page

The E-Mail page defines the settings for sending your report output by e-mail. These options are available only if the E-mail the report option is checked on the Report page.

Message From

Specify the e-mail address from which the message will be sent. You must specify a valid e-mail address; most mail servers will reject the message if it does not have a valid sender. If you are using shared settings for your e-mail server (see next section), you can omit the From address and Report Commander will use the default sender configured for the mail server.

To include a "display name" in addition to the e-mail address, use this format: Rachel West <[email protected]>

This field can contain variables and functions that are replaced at runtime. More... Click the {} button to display the text editor, which helps you insert variables and functions into the text. When you hover your mouse pointer over the field for a second, a preview of the "expanded" text will be displayed so you can confirm your variables and functions are working correctly.

Mail Server

For Report Commander to send e-mail messages, you must provide information about an SMTP mail server that it can use to send the messages through. You can click the Configure link to define shared mail servers that will be available for all Report Commander commands and projects you run on this computer.

Alternatively, you can explicitly configure the mail server information for this particular task.

Server Address

Specify the name (address) of the SMTP server through which the mail will be sent. If the server uses a port other than the standard value of 25, include the port prefixed by a colon. For example, to deliver mail through Gmail, use smtp.gmail.com:465.

Authentication

If your mail server requires authentication for sending mail, enter your user ID and password here. For example, to send through Gmail you would enter your full Gmail address (e.g., [email protected]) and password.

If you are unsure what to enter here, check with the administrator of your mail system.

Use TLS (SSL) connection

Check this option if the server requires a TLS or SSL connection. Generally you do not need to check this option, as Report Commander can make the correct choice automatically.

Message To

Specify the e-mail addresses to send the message to. To send to multiple recipients, separate the recipients with commas. You can also include display names in addition to the e-mail addresses. For example:

Rachel West <[email protected]>,[email protected],Bob <[email protected]>

You can specify whether a recipient should be included on the To, CC, or BCC list for the message by prefixing the recipient with "to:", "cc:", or "bcc:":

to:Rachel West <[email protected]>,cc:[email protected],bcc:Bob <[email protected]>

To send the message to members of a Distribution List, specify the name of the distribution list prefixed with "@": @salesmanagers, cc:@projectmanagers.

Subject

Specify the subject of the message. If none is specified, a default subject will be used.

Message Text

Specify the body of the message. Note that only a simple one-line message body can be specified in this way (because anything more complex cannot be passed on the command line).

There are three ways to specify a complex message body:

Use a response file to specify this parameter. This will allow you to specify a text-based message that can span many lines.
Load the message body from a file. When this option is checked, the message body will be loaded from the specified file at run time. The file can be a text or HTML file.
Use the report output as the message body. This option is available only if you have chosen to export the report in HTML or plain text format. When you check this option, the HTML export of the report is used as the body of the message; the export file is not also attached to the message.